Policies and Procedures
Whidbey Ren Faire is committed to providing a safe, inclusive, and enjoyable event for all guests, staff, volunteers, performers, participants, and vendors. By entering the site, you agree to follow all rules below. Failure to comply may result in removal without refund and, when appropriate, referral to law enforcement.
Non-Discrimination Statement
Whidbey Ren Faire does not tolerate discrimination or harassment based on race, ethnicity, national origin, age, disability, religion, gender, gender identity, gender expression, sexual orientation, socioeconomic status, immigration status, or veteran status. All attendees are expected to help maintain a respectful and welcoming environment.
Legal Notice
By entering Whidbey Ren Faire, you assume all inherent risks associated with outdoor events, uneven ground, weather, temporary structures, and crowd environments. You agree to comply with all posted rules and follow all staff instructions. Failure to do so may result in removal without refund.
Table of Contents:
General Behavior
Faire Grounds & Safety
Food, Parking & Re-Entry
Animals & Accessibility
General Behavior
Anti-Harassment
Harassment is prohibited. This includes unwelcome or inappropriate conduct, comments, or behavior that creates an intimidating, hostile, or offensive environment for another person. Harassment may be verbal, physical, sexual, or discriminatory in nature.
If someone informs you that your behavior is unwelcome, you are expected to stop. Event staff will take appropriate action based on reports, observed behavior, and overall safety concerns.
If you feel unsafe or need assistance, contact Security immediately. Staff have radios and can help.
*There are staff with radios at all entrances and exits to the faire grounds, in the Tavern, and at Base Camp.
Costuming for Patrons
Costumes are optional, but we heartily encourage every patron to don their finest garb and join the revelry of Whidbey Ren Faire! If you’d like to outfit yourself for the occasion, visit our clothing vendors — many offer full ensembles or even one-day rentals.
This is a family-friendly event, and nudity, partial nudity, sexually explicit attire, and adult-themed props are prohibited.
Property Rules
We are a themed event and many items that are appropriate in the present were not available in the historical period. Please help us maintain the illusion by minimizing cell phone usage or other modern items in front of our patrons during event hours.
Photography & Videography Policy
Personal Use:
Guests may take photos and videos for personal, non-commercial use. Sharing on social media is allowed.
Press & Professional Media:
Anyone taking professional photos or videos, or intending to use event content for portfolios, publications, promotional work, or commercial purposes, must apply for and receive a Press Badge before filming or photographing.
Using Content Created by Others:
Reposting another creator’s photos or videos requires:
Credit to the original photographer/videographer, and
Permission from Whidbey Ren Faire for any use beyond personal sharing.
Screenshots & Official WRF Media:
Screenshots or reuse of official WRF photos, videos, livestreams, or promotional content are not permitted without proper credit and prior WRF permission.
WRF Documentation Notice:
By entering the event, attendees acknowledge that WRF may photograph or film the event and that guests may appear in promotional materials.
Faire Grounds & Safety
Camping
Camping is available to approved Participants only and is offered while space allows. All campers must complete a camping application to reserve a site.
Rules for Participant Camping:
No electrical or water hookups are available
Stake tents securely; wind conditions can change quickly
Remove all belongings and trash upon departure (dumpsters provided)
Quiet hours are 10pm–6am
No fires or open flames, except devices with built-in on/off valves (such as propane stoves)
Failure to follow these rules—or engaging in unlawful activity—will result in immediate removal from the campgrounds.
Alcohol Policies
Alcohol may only be consumed in the taverns. Bottles of alcohol purchased at faire are for off premises consumption only.
You must be 21+ with valid government-issued ID
No tolerance for underage drinking or furnishing alcohol to minors
Outside alcohol is prohibited unless specifically permitted
Our tavern servers are MAST certified volunteers
No minors are allowed within the tavern at any time during event hours unless performing on stage under contract
Violations may result in removal and notification of authorities.
Weapons Policy
No modern weapons of any kind are allowed at Whidbey Ren Faire.
Period-style props and weapons (such as swords, daggers, and flintlocks) are permitted as part of costumes, but must be peace-tied upon entry. You will be directed to the peace-tying booth at the gate.
Any item deemed unsafe by Security will not be allowed and will be held securely at the gate for you to pick up when you leave the grounds.
Smoking & Vaping
Smoking and vaping are allowed only in designated areas.
Dispose of cigarette butts properly
Public marijuana consumption is not permitted under Washington law
Weather and Health Concerns
Pacific Northwest weather can shift rapidly. Prepare for wind, sun, and/or rain.
Wear sunscreen
Stay hydrated
Rest as needed
Costumes may increase heat risk, especially for children.
For medical needs or water refill, visit First Aid.
Lost & Found
Whidbey Ren Faire is not responsible for lost, stolen, or damaged items.
Turn in found items at the Front Gate or Base Camp. Lost & found items will be retained for three months following the event and disposed of or donated thereafter. We will make every attempt to contact the owners of any items left behind. Contact our administrative staff post event to claim lost items. Please include a photo or detailed description of the item(s) that were lost in your email.
Porta Potties
Portable toilets are the only restroom facilities. Each bank of potties is equipped with a minimum of one ADA unit, a hand-wash station, and a trash receptacle for your convenience.
Do not dispose of trash in the potties
Report sanitation issues to staff or Security
Lost Children & Parents
If a child or parent is missing, contact Security immediately. Security will coordinate an organized site sweep.
Minors on Location
Children under 16 must be supervised by a parent or guardian at all times.
Adults are responsible for the minors they bring
Disruptive or unsafe behavior may result in removal
Food, Parking, & Re-Entry
Outside Food & Drink
Outside food and drink are allowed. Chest coolers, open flames, and grills are not permitted on the faire grounds. Outside alcohol is prohibited.
Re-Entering the Faire
You may leave and return the same day by showing your WRF issued hand stamp or wristband.
Animals & Accessibility
Pet Policy
ADA Considerations
Accessible parking is provided, but fills up quickly. DO NOT PARK in ADA parking without a placard or applicable license plate, or your vehicle will be towed. Please note that the site is a natural field with no paved walkways. We recommend bringing a companion if you use mobility devices. There are some areas that are on slight slope.
We recommend wearing shoes that are comfortable, closed toed, and fully affix to your feet, rather than having open backs.
Business Practices
Non-Exclusivity
To provide the best possible experience for our guests, Whidbey Ren Faire does not offer exclusivity to any vendor, performer, or partner. We maintain an open marketplace where everyone has equal opportunity to participate. This approach increases variety, encourages quality, and ensures fair competition across the event.
Background Checks
Background checks are required for any staff, volunteer, performer, contractor, or participant whose role involves direct interaction with minors. This includes youth programming, children’s activities, or any position designated by WRF leadership as youth-facing.
Completion of a background check is required for assignment to these roles and must be approved by WRF prior to participation.
Safety & Participation Eligibility
Whidbey Ren Faire reserves the right to remove any individual from the event or campgrounds if their behavior, reported conduct, or presence is determined by staff or Security to pose a safety risk to guests, participants, or the event. This includes individuals involved in sexual, violent, or otherwise threatening conduct, whether observed directly or reported by others. Removal may occur at the discretion of Security, with no refund, to ensure the safety of all attendees.